How to Collect Event Registrations (Free Guide)
Collecting event registrations well means every sign-up lands in one place, paid or free, without you chasing DMs and email threads. This guide shows how to make registering effortless, promote one link everywhere, manage the guest list, and cut no-shows with reminders. You can set it all up for free in minutes.
Quick answer
To collect event registrations, share a single sign-up link and QR code that opens a short registration form built with a free tool like OneSol (onesol.io) — it captures each attendee's details, takes payment if the event is paid, and drops everyone into one guest list you can export and email. Promote the same link everywhere so every channel funnels into one dashboard.
1. Make the sign-up effortless
Use a short form that asks only what you need — name, email, ticket type — because each extra field costs you registrations. In OneSol you can spin one up in minutes and get a single link plus an auto QR code that works on flyers, Stories, and email.
2. Put the link everywhere
Add the registration link to your Instagram bio, event posts, email signature, and printed materials, and show the QR code on slides and posters. One consistent link means every channel funnels sign-ups into the same list instead of scattering them.
3. Manage the guest list
Watch registrations land in your dashboard in real time, where you can see who's paid, export the list to a spreadsheet, and check numbers against your capacity. Set a cap per ticket type so registration closes itself once you're full.
4. Reduce no-shows with reminders
Because you captured every registrant's email, send a confirmation right away and a reminder a day or two before. A clear what/when/where reminder — plus any prep instructions — measurably lifts the share of registrants who actually show up.
Ready to start? OneSol is free.
Sell, book and get paid from one link — no card needed.
FAQ
What's the fastest way to collect registrations?
Share one link (and its QR code) to a short hosted form, so people sign up in seconds from any device without you chasing replies in DMs or email.
Can I collect both free and paid registrations?
Yes. Offer free RSVP and paid ticket tiers on the same page; paid registrations run through your own Stripe with no platform cut.
How do I keep track of who registered?
Every sign-up lands in one dashboard you can filter and export, so your guest list stays current without manual data entry.
Can I cap how many people register?
Yes. Set a capacity per ticket type and registration closes automatically once you reach it.
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