If your activity carries any risk — a class, a session, an event, a treatment — you probably need a waiver or a consent form. Done on paper, it becomes a clipboard scramble at the door and a shoebox of pages you can never search when you need one.
Online, the same waiver is signed in advance, stored in order, and pulled up instantly if you ever have to. This is not legal advice, but it is a far more reliable way to run the process.
State the terms in plain language
A waiver only protects you if the person genuinely read and understood it. Dense legalese works against that. Lay out what they are agreeing to in clear sections so the consent is real, not just a tick.
- Describe the activity and its risks honestly.
- Spell out what the participant is agreeing to.
- Keep the language readable, not lawyerly for its own sake.
Capture a real, dated agreement
The value of a waiver is the record that a specific person agreed on a specific day. Collect their full name, the date, and an explicit confirmation — a checkbox or typed signature — that they accept the terms.
For minors, add a field for the parent or guardian, since the person signing may not be the participant.
Collect it before the day, not at the door
The whole point is to remove the paperwork from the moment people arrive. Send the waiver link when they book or register, so signing is done in advance and the door is just a welcome.
- Attach the waiver link to your booking confirmation.
- Make signing a required step, not an optional one.
- Keep every signed record searchable by name and date.
Keep the records where you can find them
A waiver you cannot locate is no protection at all. Storing submissions in one organised place — retrievable by name — means that if you ever need a specific person's consent, it is a search, not an archaeology dig.
You can build a waiver or consent form with a required agreement and a stored record, free, at onesol.io/forms.